If you still jot down each guest’s details by hand, you know how easy it is to miss a field in the rush of check-in. This template takes away the blank page: a one-page PDF with everything Spain’s Royal Decree 933/2021 asks for on the guest report (parte de viajeros), in the order you’ll actually fill it in. It’s free, in three languages.
What the free template includes
The template captures the two blocks of data the rule asks for: the stay and each traveler.
- Accommodation and stay: property, check-in date and check-out date.
- Each traveler: full name, document type and number, document support number, nationality, sex, date of birth, address, phone and email.
- Traveler’s signature and, when a minor travels, their relationship to the accompanying adult.
Labels are printed in Spanish, English and French, so a foreign guest understands what’s being asked without improvised translations. The gaps are sized for normal handwriting in pen, not for squeezing in tiny print.
The PDF is dynamic: you don’t have to print it. Type straight into the fields on your computer, copy and paste each booking’s data, and save it. Or print it and fill it in by hand. Your choice.
Download the Spanish guest report template
A one-page PDF you fill in on your computer by copy-pasting the data, or print to write by hand.
- RD 933/2021 fields
- ES · EN · FR
Done! Here’s your template
Download it and fill it in on your computer, or print it to do it by hand.
Download templateWhy these fields and no others
We didn’t make them up: these are the identification details RD 933/2021 requires you to collect and report for every traveler aged 14 or over. The document support number (the code on the DNI or NIE card) is one of the most commonly forgotten fields, and one the rule has required since it came into force.
We left out anything that doesn’t serve compliance so the sheet fits on a single side and stays legible. For the detail on the rule, the reporting deadline and the penalties, see our guide to the guest report and RD 933/2021.
When it helps (and when it doesn’t)
It’s your paper safety net: for when the wifi drops on arrival day, for when you’d rather the guest just sign at the table, or as a copy you keep on file. What it doesn’t do is file for you. The report still has to go to SES.HOSPEDAJES within the deadline.
If filling in reports by hand repeats with every booking, the next step is to let the guest enter their own details before arrival. That’s exactly what RegistroViajero does: digital check-in in nine languages, validation of the required fields, and submission to SES.HOSPEDAJES without typing document by document. See how the step-by-step SES.HOSPEDAJES submission works, or what to do if you need to cancel or correct a report already sent.
Official source: Royal Decree 933/2021, of 26 October (BOE-A-2021-17461).
